Fund Accounting

The Datalogic MFS Accounts Payable module (AP) provides the ability to process payables for an unlimited number of funds. Multiple checking accounts are supported with the ability to service more than one fund through each account.

Invoices can be allocated to as many funds as desired on a line-by-line basis. When checks are printed, invoices (or partial invoices) are paid by the appropriate checking account designated for the fund or group of funds. This feature makes it possible to enter an invoice one time even though it will be paid by more than one checking account. When checks are printed, only those line items associated with the designated checking account will be processed. This feature makes it possible to combine checking accounts while still maintaining separate account balances.

The AP module interfaces with the MFS General Ledger module (GL) to provide separate revenue and expense reports. Therefore, even though multiple funds may be serviced by a single checking account, separate expenditure totals and account balances are maintained for each fund.

For sample screens, sample reports, and other information, please follow the links below:

Vendor Accounts
Invoice Entry
Invoice Audit
Select Invoices to Pay
Cash Requirements by Vendor
Print Checks
Check Register
Check Detail

Go to General Ledger Info